Free Excel Purchase Order Template
Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.
create a free purchase orderFree Purchase Order template
Free Excel Purchase Order Template
People reach for Excel purchase order templates because of one feature: the totals calculate themselves. Docmonkee keeps that — quantities times unit costs, tax, and the grand total all update live — and removes the parts that hurt: broken formulas after inserting a row, print areas that cut off columns, and files emailed around with last month's numbers still in them.
- Create purchase orders online
- Add vendor details, items, quantities, and costs
- Save, print, or export PDF
- Reuse vendors where supported
docmonkee
Your Company
PURCHASE ORDER
EXC-0001
QtyDescriptionAmount
1vendor name and address$250.00
2purchase order number and date$250.00
3excel items or services$250.00
Subtotal$750.00
Total$750.00
Excel Purchase Order Templates by Docmonkee
Build a clean purchase order for vendors with buyer details, itemized products or services, quantities, unit costs, and notes. Start from a clean layout, customize the details, and keep the document ready to save, print, send, or export as a PDF.
Printable Excel Purchase Order Template
Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.
create a free purchase orderBlank Excel Purchase Order Template
Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.
create a free purchase orderSimple Excel Purchase Order Template
Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.
create a free purchase orderItemized Excel Purchase Order Template
Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.
create a free purchase orderCommon uses for this template
Use this purchase order when the work or transaction matches one of these common situations.
- Orders with many line items where math errors creep in
- Replacing a shared spreadsheet multiple people overwrite
- Quantity-heavy product and inventory orders
- Anyone burned by a formula that silently stopped summing
- Clean printed POs without print-area surgery
Sample line items
Adapt these examples to the actual scope, quantities, rates, products, or services in your document.
- 1.SKU 4417 widgets — 500 @ $1.32
- 2.SKU 4418 fasteners — 1,200 @ $0.08
- 3.Pallet packaging — 2
- 4.Freight, LTL
- 5.Early-pay discount noted
- 6.Sales tax
- 7.Fuel surcharge
- 8.Grand total auto-calculated
How to Write a Excel Purchase Order
Keep the document clear, itemized, and easy for the customer or vendor to review. Docmonkee gives you the structure while leaving the wording flexible for your business.
- Step 1
Add buyer or company details
- Step 2
Add vendor details
- Step 3
Add purchase order number and date
- Step 4
List excel products or services
- Step 5
Add quantities and unit costs
- Step 6
Add delivery or notes if needed
- Step 7
Review the total
- Step 8
Save, print, or export PDF
What to Include on a Excel Purchase Order
Use specific line items and notes so the document is easy to review. These details are a helpful starting point:
- Buyer and vendor details
- PO number and date
- Item rows with quantity, unit, unit cost, and line total
- Freight and handling as their own lines
- Tax calculated on the correct base
- A grand total you didn't have to formula-check
Customize Your Excel Purchase Order
Keep the document on brand while staying practical. Adjust the visible fields, totals, notes, and PDF-ready presentation.
- Add your logo, buyer details, vendor information, and footer contact details.
- Customize line items for products, services, quantities, unit costs, taxes, and discounts.
- Save the purchase order, print it, or export a polished PDF when it is ready.
Tips for creating this purchase order
- Enter quantities and unit costs and let every line total compute — that's the whole point.
- Use separate lines for freight and handling so the vendor's invoice maps cleanly.
- For recurring orders, save the document and duplicate the details instead of keeping a master spreadsheet.
- Export the PDF for the vendor; keep the saved document as your editable record.
Common mistakes to avoid
- —A SUM range that stopped including new rows
- —Hidden columns that print as gaps
- —Currency formatting that rounds unit costs oddly
- —Multiple copies of the 'master' spreadsheet with different numbers
Related purchase order templates
Browse nearby templates or return to the main purchase order template page.
Word purchase order templateGoogle Sheets purchase orderProduct purchase orderPurchase order softwareExcel invoice templateWord Purchase Order TemplateGoogle Docs Purchase Order TemplateGoogle Sheets Purchase Order TemplatePDF Purchase Order TemplateBlank Purchase Order TemplateSimple Purchase Order TemplateProfessional Purchase Order TemplateEditable Purchase Order Template
Frequently asked questions
Does this calculate totals like Excel?
Yes. Line amounts, tax, and the grand total update automatically as you type quantities and unit costs — the same benefit as a spreadsheet, without maintaining formulas.
Can I import my Excel purchase order template?
There's no file import, but recreating a PO takes a few minutes: enter the vendor, add each line item, and the layout and math are handled for you.
Is it free?
Creating, printing, and downloading purchase order PDFs are free. A free account adds saving; premium adds reusable vendor records for repeat orders.
Create your excel purchase order for free
Build the document first, then create a free account when you are ready to save it, send it, or keep it in your dashboard.
Create a Free Purchase Order