Free Purchase Order template

Free Simple Purchase Order Template

Most small-business orders don't need approval chains or a dozen reference fields — they need the vendor, what's being ordered, quantities, prices, and where to deliver. A simple purchase order keeps exactly those essentials, which makes it faster to fill in and easier for the vendor to fulfill correctly.

Create a Free Purchase Order View Purchase Order Templates

Create purchase orders online
Add vendor details, items, quantities, and costs
Save, print, or export PDF
Reuse vendors where supported

docmonkee

Your Company

PURCHASE ORDER

SIM-0001

QtyDescriptionAmount

1vendor name and address$250.00

2purchase order number and date$250.00

3simple items or services$250.00

Subtotal$750.00

Total$750.00

Simple Purchase Order Templates by Docmonkee

Build a clean purchase order for vendors with buyer details, itemized products or services, quantities, unit costs, and notes. Start from a clean layout, customize the details, and keep the document ready to save, print, send, or export as a PDF.

Free Simple Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Printable Simple Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Blank Simple Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Simple Simple Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Itemized Simple Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Common uses for this template

Use this purchase order when the work or transaction matches one of these common situations.

Routine restocking from a regular vendor
Small teams without a purchasing department
Quick materials orders called in from the field
Service bookings that need a paper trail
Owners who currently order by text or email

Sample line items

Adapt these examples to the actual scope, quantities, rates, products, or services in your document.

1.Coffee beans, 5 lb bags — 8 @ $42.00
2.Cups and lids, sleeve — 20 @ $8.50
3.Weekly delivery
4.Standing customer discount
5.Sales tax
6.Net 15 terms noted
7.Contact name for delivery
8.Total due on invoice

How to Write a Simple Purchase Order

Keep the document clear, itemized, and easy for the customer or vendor to review. Docmonkee gives you the structure while leaving the wording flexible for your business.

Step 1
Add buyer or company details
Step 2
Add vendor details
Step 3
Add purchase order number and date
Step 4
List simple products or services
Step 5
Add quantities and unit costs
Step 6
Add delivery or notes if needed
Step 7
Review the total
Step 8
Save, print, or export PDF

What to Include on a Simple Purchase Order

Use specific line items and notes so the document is easy to review. These details are a helpful starting point:

Buyer and vendor names with contact details
PO number and order date
Short, clear item lines with quantities and unit costs
Delivery address and date
Any agreed discount or terms
The total, with tax broken out

Customize Your Simple Purchase Order

Keep the document on brand while staying practical. Adjust the visible fields, totals, notes, and PDF-ready presentation.

Add your logo, buyer details, vendor information, and footer contact details.
Customize line items for products, services, quantities, unit costs, taxes, and discounts.
Save the purchase order, print it, or export a polished PDF when it is ready.

Tips for creating this purchase order

Short descriptions beat long ones — “60W LED bulbs — 24” is better than a paragraph.
Keep one vendor per PO so invoice matching stays trivial.
Note agreed pricing so the vendor's invoice can be checked in seconds.
Once the layout works, reuse it — consistency is what makes simple POs powerful.

Common mistakes to avoid

—Making the form so minimal the ship-to address disappears
—Two orders combined on one PO
—Leaving out unit costs and only writing a lump total
—Not sending the PO at all and losing the paper trail

Related purchase order templates

Browse nearby templates or return to the main purchase order template page.

View all purchase order templates

Blank purchase order template Purchase order sample Small business purchase order Purchase order form Simple invoice template Word Purchase Order Template Google Docs Purchase Order Template Excel Purchase Order Template Google Sheets Purchase Order Template PDF Purchase Order Template Blank Purchase Order Template Professional Purchase Order Template Editable Purchase Order Template

Frequently asked questions

What fields does a simple purchase order need?

At minimum: your business, the vendor, a PO number, the date, itemized products or services with quantities and prices, the delivery address, and the total. Everything else is optional context.

Is a simple PO still a real purchase order?

Yes. What makes a purchase order useful is the itemized record and the PO number the vendor can reference — not extra fields. A clear one-page PO is standard for small businesses.

Can I make a simple purchase order for free?

Yes — create it in the free generator, then print or download the PDF. A free account lets you save it and send it from your dashboard.

Create your simple purchase order for free

Build the document first, then create a free account when you are ready to save it, send it, or keep it in your dashboard.

Create a Free Purchase Order