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Free Purchase Order template

Free Sample Purchase Order Template

A good purchase order sample shows exactly how the finished document should read: buyer and vendor blocks at the top, a unique PO number and order date, itemized products or services with quantities and unit costs, then shipping instructions and an authorized total. Study the structure below, then build your own — Docmonkee fills in the layout automatically so your first PO looks like it came from an established purchasing department.

Create a Free Purchase OrderView Purchase Order Templates
  • Create purchase orders online
  • Add vendor details, items, quantities, and costs
  • Save, print, or export PDF
  • Reuse vendors where supported

docmonkee

Your Company

PURCHASE ORDER

SAM-0001

QtyDescriptionAmount
1vendor name and address$250.00
2purchase order number and date$250.00
3sample items or services$250.00
Subtotal$750.00
Total$750.00

Sample Purchase Order Templates by Docmonkee

Build a clean purchase order for vendors with buyer details, itemized products or services, quantities, unit costs, and notes. Start from a clean layout, customize the details, and keep the document ready to save, print, send, or export as a PDF.

Free Sample Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Printable Sample Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Blank Sample Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Simple Sample Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Itemized Sample Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Common uses for this template

Use this purchase order when the work or transaction matches one of these common situations.

  • Reviewing what a finished purchase order should contain
  • Training a new office manager or bookkeeper on purchasing
  • Standardizing POs across a small team
  • Replacing an ad-hoc email ordering habit with a real document
  • Checking a vendor's invoice against the original order

Sample line items

Adapt these examples to the actual scope, quantities, rates, products, or services in your document.

  • 1.Office chairs, model B-200 — 6 units @ $149.00
  • 2.Standing desks — 3 units @ $310.00
  • 3.Delivery and inside placement
  • 4.Assembly service — 4 hours
  • 5.Volume discount
  • 6.Sales tax
  • 7.Freight charge
  • 8.Rush processing fee

How to Write a Sample Purchase Order

Keep the document clear, itemized, and easy for the customer or vendor to review. Docmonkee gives you the structure while leaving the wording flexible for your business.

  1. Step 1

    Add buyer or company details

  2. Step 2

    Add vendor details

  3. Step 3

    Add purchase order number and date

  4. Step 4

    List sample products or services

  5. Step 5

    Add quantities and unit costs

  6. Step 6

    Add delivery or notes if needed

  7. Step 7

    Review the total

  8. Step 8

    Save, print, or export PDF

What to Include on a Sample Purchase Order

Use specific line items and notes so the document is easy to review. These details are a helpful starting point:

  • Buyer company name, address, and contact
  • Vendor name and address
  • Unique PO number and order date
  • Itemized descriptions with quantities and unit costs
  • Ship-to address and requested delivery date
  • Subtotal, tax, freight, and authorized total

Customize Your Sample Purchase Order

Keep the document on brand while staying practical. Adjust the visible fields, totals, notes, and PDF-ready presentation.

  • Add your logo, buyer details, vendor information, and footer contact details.
  • Customize line items for products, services, quantities, unit costs, taxes, and discounts.
  • Save the purchase order, print it, or export a polished PDF when it is ready.

Tips for creating this purchase order

  • Keep the PO number format consistent (for example PO-000123) so vendors can reference it on their invoice.
  • Write item descriptions the vendor's catalog uses, not your internal nicknames.
  • State the requested delivery date even for routine orders — it prevents most follow-up emails.
  • Save a finished PO as a PDF for your records before sending it.

Common mistakes to avoid

  • —Copying a sample's numbers without replacing every field
  • —Sending an order with no PO number for the vendor to reference
  • —Leaving the ship-to address off when it differs from the billing address
  • —Using vague descriptions like “supplies” that make invoice matching impossible

Related purchase order templates

Browse nearby templates or return to the main purchase order template page.

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Purchase order exampleBlank purchase order templateSimple purchase order templateSmall business purchase orderProduct purchase orderWord Purchase Order TemplateGoogle Docs Purchase Order TemplateExcel Purchase Order TemplateGoogle Sheets Purchase Order TemplatePDF Purchase Order TemplateBlank Purchase Order TemplateSimple Purchase Order TemplateProfessional Purchase Order Template

Frequently asked questions

What does a purchase order sample include?

A complete sample shows the buyer and vendor details, a unique PO number, the order date, itemized products or services with quantities and unit costs, delivery instructions, and the total. It is the buyer's formal record of what was requested.

Is a purchase order the same as an invoice?

No. The buyer sends a purchase order to request goods or services. The vendor later sends an invoice to request payment. Matching the invoice to the original PO number is how businesses confirm they are paying for exactly what was ordered.

Can I use this sample for free?

Yes. You can create, customize, print, and download a purchase order as a PDF for free with Docmonkee. A free account adds saving and sending.

Create your sample purchase order for free

Build the document first, then create a free account when you are ready to save it, send it, or keep it in your dashboard.

Create a Free Purchase Order