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Free Purchase Order template

Free Example Purchase Order Template

The fastest way to understand purchase orders is to read a realistic example. A purchasing manager ordering materials doesn't write a paragraph — they list each item on its own line with a quantity, a unit cost, and a line total, reference a PO number the vendor can quote back, and state where and when the goods should arrive. The example structure below works for products, services, or a mix of both.

Create a Free Purchase OrderView Purchase Order Templates
  • Create purchase orders online
  • Add vendor details, items, quantities, and costs
  • Save, print, or export PDF
  • Reuse vendors where supported

docmonkee

Your Company

PURCHASE ORDER

EXA-0001

QtyDescriptionAmount
1vendor name and address$250.00
2purchase order number and date$250.00
3example items or services$250.00
Subtotal$750.00
Total$750.00

Example Purchase Order Templates by Docmonkee

Build a clean purchase order for vendors with buyer details, itemized products or services, quantities, unit costs, and notes. Start from a clean layout, customize the details, and keep the document ready to save, print, send, or export as a PDF.

Free Example Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Printable Example Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Blank Example Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Simple Example Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Itemized Example Purchase Order Template

Add customer or vendor details, line items, taxes, discounts, notes, and totals in a simple Docmonkee workflow.

create a free purchase order

Common uses for this template

Use this purchase order when the work or transaction matches one of these common situations.

  • Learning the standard PO layout before your first order
  • Showing a vendor the format your invoices should reference
  • Building an internal example for employees who order on the company's behalf
  • Comparing your current ordering documents against standard practice
  • Converting verbal or email orders into trackable documents

Sample line items

Adapt these examples to the actual scope, quantities, rates, products, or services in your document.

  • 1.Framing lumber 2x4x8 — 120 pieces @ $4.85
  • 2.Concrete mix, 60 lb bags — 40 @ $6.20
  • 3.Job-site delivery — flat fee
  • 4.Equipment rental, plate compactor — 2 days
  • 5.Contractor discount
  • 6.Sales tax
  • 7.Fuel surcharge
  • 8.Deposit applied

How to Write a Example Purchase Order

Keep the document clear, itemized, and easy for the customer or vendor to review. Docmonkee gives you the structure while leaving the wording flexible for your business.

  1. Step 1

    Add buyer or company details

  2. Step 2

    Add vendor details

  3. Step 3

    Add purchase order number and date

  4. Step 4

    List example products or services

  5. Step 5

    Add quantities and unit costs

  6. Step 6

    Add delivery or notes if needed

  7. Step 7

    Review the total

  8. Step 8

    Save, print, or export PDF

What to Include on a Example Purchase Order

Use specific line items and notes so the document is easy to review. These details are a helpful starting point:

  • Buyer and vendor identification
  • PO number, order date, and any project reference
  • One line per item with quantity, unit, and unit cost
  • Delivery location and requested date
  • Payment terms the vendor should expect
  • Authorized total with tax and freight shown separately

Customize Your Example Purchase Order

Keep the document on brand while staying practical. Adjust the visible fields, totals, notes, and PDF-ready presentation.

  • Add your logo, buyer details, vendor information, and footer contact details.
  • Customize line items for products, services, quantities, unit costs, taxes, and discounts.
  • Save the purchase order, print it, or export a polished PDF when it is ready.

Tips for creating this purchase order

  • Read the example top to bottom, then recreate it with your own details — the structure matters more than the numbers.
  • Use one line per item even when a vendor bundles things; it makes receiving checks easier.
  • Reference the project or job name so internal approvals are faster.
  • Keep a copy of every sent PO — it is your side of the paper trail if a delivery is wrong.

Common mistakes to avoid

  • —Lumping an entire order into one line with one price
  • —Skipping the unit of measure so quantities are ambiguous
  • —Forgetting payment terms and discovering the vendor expected prepayment
  • —Sending an example-style document with placeholder text still in it

Related purchase order templates

Browse nearby templates or return to the main purchase order template page.

View all purchase order templates
Sample purchase orderPurchase order formConstruction purchase orderContractor purchase orderExcel purchase order templateWord Purchase Order TemplateGoogle Docs Purchase Order TemplateExcel Purchase Order TemplateGoogle Sheets Purchase Order TemplatePDF Purchase Order TemplateBlank Purchase Order TemplateSimple Purchase Order TemplateProfessional Purchase Order Template

Frequently asked questions

What is a purchase order in simple terms?

It is a document a buyer sends to a vendor that says: here is exactly what we want, in what quantities, at what agreed prices, delivered where and when. Once the vendor accepts it, both sides have the same written record of the order.

Who sends the purchase order — buyer or seller?

The buyer creates and sends the purchase order. The seller responds by fulfilling the order and issuing an invoice that references the PO number.

Do small businesses really need purchase orders?

Once you order from vendors regularly, POs prevent disputes about what was requested and make it easy to check invoices before paying them. Docmonkee lets you create them for free, so there is little reason to rely on email threads.

Create your example purchase order for free

Build the document first, then create a free account when you are ready to save it, send it, or keep it in your dashboard.

Create a Free Purchase Order